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Business Tips

5 Ways To Cut Down On Administrative Work

June 1, 2023

5 Ways To Cut Down On Administrative Work

Are you looking for ways to cut down on your administrative tasks, so you can get back to the more important things at hand - like sourcing new suppliers or keeping your customers happy. It’s well worth taking a look at some of the many cutting edge digital apps and software systems that some clever people have devised to turn administrative headaches  into snappy streamlined solutions.  

We’ve done the hard yards and narrowed down 5 of the best systems that you should know about.

1. Use a roster management system

Adopt a software solution such as Deputy to manage your employees’ roster schedule and hours worked. You can see peaks and valleys in customer traffic, so you can roster staff accordingly, as well as factor in wage costs and staff availability. Easily send out schedules straight to your team via web or mobile. Also, employees can swap shifts amongst themselves too - no more bothering management to arrange!

2. Use a cloud-based POS system

Shopfront is one example of an innovative POS system that’s been tailored by industry experts who happen to be bottle shop owners themselves. Encompassing a wide range of features including high res images, automatic email receipts and customer loyalty rewards, Shopfront offers live data so your stock count is accurate. It’s also accessible when you’ve got no internet. Run various reports, split customers into various groups with different pricing/discounts/promotions and even set different prices for different stores.  

3. Use an app to scan and track receipts

Track your income and expenses via an accounting software app such as Wave. You can accept credit card payments online, as well as creating and sending professional invoices. Using Wave’s mobile receipt scanning app, you can also track an accurate picture of your business expenses by scanning receipts with your mobile.

4. Use online platforms to communicate with the team

Forget endless email chains of discussion about a certain project, which inevitably becomes confusing and disorganised. Slack organises chats in separate “channels” so you only see what’s relevant to you. WhatsApp Business can also be used to communicate with your staff (as well as your customers). WhatsApp Messenger is a more general option, where you can create groups to discuss certain topics with your team.

5. Place direct orders with suppliers through one platform

The traditional way of ordering direct with each individual supplier can mean mountains of paperwork on your desk, too many emails clogging up your inbox, endless calls to get a hold of account reps, a long list of separate online orders and a stack of time-consuming and frustrating credit applications.

One way to eliminate the bulk of that unnecessary work, communication and credit approval process is to use an online platform like Kaddy, where the suppliers you want to connect with and order from are all gathered in one place. Kaddy’s online system not only allows you to instantly order, but it makes it also allows you to track your orders and expenditure.

What’s more, there’s a local dedicated support team on the ground in Sydney who are ready to support you in any way you need. You’ll have more time to concentrate on the things that you do best - building your brand and solidifying your business.

Is one or more of these solutions right for you and your business? If you think they might be, try them out and see how they can help you be more efficient!